Marketing and Administration Assistant

Marketing and Administration Assistant

Dialogue Hub is hiring a Marketing and Admin. Assistant

Dialogue Hub is a critical exchange platform for creatives and local talent to showcase their work to the public. It is a multi-purpose space that hosts a British Sign Language Coffee shop, an immersive experience and artist residency program as well as regular events and workshops. At its core, the Dialogue Hub concept is about ‘giving back’ to the local community through partnerships with the London Borough of Lambeth.

  • Reports to: Managing Director

  • Terms: London MNW / 25 hours

  • Place of work: Dialogue Hub, UEL Docklands Campus, E16 2RD London

Purpose of post

The Marketing and Administration Assistant undertakes day-to-day administrative and marketing duties and co-ordinates a wide range of company activities working closely with the Managing Director.

Main Duties and Responsibilities

Marketing

  • Working closely with the Managing Director to deliver all marketing activity such as creating campaigns, planning and implementing print marketing, market research and email/postal mail outs.

  • Lead on designing and implementing digital marketing including social media – writing and scheduling content, being responsive, finding new opportunities to raise the profile of Dialogue Hub through digital platforms.

  • Lead on maintaining our website using our CMS, ensuring content is up to date and appropriate.

  • Support management of freelance designers, photographers and PR professionals.

  • Write copy and proof marketing and communications content.

  • Support the Managing Director in ensuring effective communication with all Dialogue Hub stakeholders including volunteers and participants

Office Management

  • Manage the company’s information requests via email or telephone.

  • Manage company resources including office equipment and stationery.

  • Support the Managing Director to organise quarterly Board meetings.

IT

  • Oversee the procurement and maintenance of IT and digital systems.

  • Monitoring data protection and security for both digital and in house systems.

  • Maintain digital operational management files in the company shared folders.

Other ad hoc

  • Support or oversee additional core operational projects as appropriate.

  • Attend staff meetings and Board meetings.

  • Take part in relevant training and development.

  • Take part in the staff appraisal process.

Person Specification

Qualifications/Experience:

  • A good all-round level of education is preferable, but not essential.

  • An interest in arts and culture and/or or charity environment.

  • Some experience or interest in music or drama. Good people skills and ability to work in a team.

  • Able to get on with a variety of people: young people, parents, theatre staff, teachers.

  • Good people skills and ability to work in a team.

  • Good time management

  • An interest in music and/or the arts and working with young people.

  • Adaptable, determined and able to work well under pressure.

  • Confident use of IT and able to work online effectively and responsibly (IDEAL not essential).

  • Able to use Microsoft Office / Google Drive (IDEAL not essential). Good communication (including clear written English) and organisation skills.

  • Enthusiastic and hard-working with excellent attention to detail.

  • Can work independently with some supervision.

To apply for this job, please send:

A CV and covering letter demonstrating your suitability for the role in relation to the criteria set out above

Your application should be sent to info@dialoguehub.co.uk with the subject Marketing and Admin Assistant

We encourage applications from people from diverse backgrounds. In particular, due to the nature of our work, we especially encourage applications from disabled people and people from disadvantaged socio-economic backgrounds. All candidates who identify as disabled and demonstrate that they meet the essential criteria will be invited for an interview. We encourage applicants if they wish to detail in their application any barriers they have had to overcome in the development of their careers.

Note: Only successful candidates will be contacted.